Accounting Specialist

Hiebing is a full-service marketing agency focused on driving momentum for the brands and clients we serve. We are a curious crew who live by a We Before Me credo, knowing that teams outperform individuals and that we always have each other’s backs. We have the privilege to serve within our communities, donating thousands of hours of our time in pro-bono work for organizations making meaningful change. Camaraderie is real (as is the Beer Fairy). And together we generate great work, good karma and a pretty nice chunk of bonus money for everyone at the end of a good year. Come learn and grow with us.

Hiebing is seeking a Billing & A/P Specialist to support the Accounting & Finance team. This position will assist in accounting and administrative responsibilities. This is a fantastic opportunity to join our fast-paced agency and experience firsthand the “We Before Me” team environment!

Responsibilities

• Provides timely and accurate entry of:
  • Monthly client billing
  • Purchase orders
  • Intern & Freelancer timesheets
  • Accounts Payables
  • Corporate credit card charges
  • Employee expense reports
  • Postage & color printer logs
  • Vendor W-9s and vendor records
• Prepares monthly sales & use tax returns
• Tracks and reconciles petty cash
• Accumulates, documents, prepares and files vendor 1099 information
• Runs, reviews and interprets reports as requested
• Assists employees, vendors, clients or customers in answering questions related to accounts, procedures and services
• Prepares and sends copies of receipts for clients that request copies
• Open agency numbers and track job numbers to be sure sales class, job type and sales tax are marked appropriately
• Monitors and resolves problems with over-payment, duplicate payments and delinquent payments
• Completes and maintains credit applications
• Maintenance of accounts payable files
• Maintains files and documentation in accordance with company policy and accepted accounting practices
• All other duties as assigned

• Associates or bachelor degree, with an emphasis in Accounting, preferred
• At least 2 years of professional experience with general accounting. In the absence of a degree, at least 4 years of professional experience required
• Intermediate spreadsheet skills
• Ability to manage data entry with timeliness, decisiveness, and attention to details while prioritizing competing demands
• Ability to handle multiple priorities/tasks and consistently meet deadlines
• Works well under pressure and in a fast-paced environment
• An ability to effectively communicate verbally and in writing across functional areas
• This position is a hybrid position. You must be able to be on-site Monday, Tuesday & Wednesday weekly, with Thursday and Friday being optional work on-site or work from home days
• Ability to work in the United States now and in the future without requiring sponsorship