Accounting Specialist

Hiebing is a full-service marketing agency focused on driving momentum for the brands and clients we serve. We are a curious crew who live by a We Before Me credo, knowing that teams outperform individuals and that we always have each other’s backs. We have the privilege to serve within our communities, donating thousands of hours of our time in pro-bono work for organizations making meaningful change. Camaraderie is real (as is the Beer Fairy). And together we generate great work, good karma and a pretty nice chunk of bonus money for everyone at the end of a good year. Come learn and grow with us. 

Join Hiebing’s Accounting & Finance team as an Accounting Specialist! This role is a fantastic opportunity for an accounting professional looking to make an impact in a fast-paced, dynamic environment. You’ll be an essential part of our “We Before Me” culture, supporting the team with various accounting and administrative tasks.  

Responsibilities: 

• Perform timely and accurate entry of: 
  • Monthly client billing 
  • Purchase orders 
  • Accounts Payables 
  • Postage & color printer logs 
  • Vendor W-9s 
• Compile and prepare monthly financial statements and reports 
• Record client payments in accounts receivable and generate monthly A/R statements for client teams  
• Track and reconcile petty cash accounts, ensuring all transactions are documented and discrepancies are promptly addressed 
• Run, review and interpret financial reports as requested  
• Assist employees, vendors, clients and customers by answering questions related to accounts, procedures and services 
• Prepare and send receipt copies to clients as needed 
• Open agency numbers and track job numbers, ensuring accurate sales classification, job type and sales tax markings  
• Monitor and resolve issues with overpayments, duplicate payments, and delinquent accounts 
• Complete and maintain credit applications 
• Maintain organized accounts payable files 
• Organize and maintain files and documentation in line with company policy and accounting standards 
• Perform all other duties as assigned  

Qualifications: 

• Associate's degree in accounting, preferred; in the absence of a degree, at least 4 years of professional accounting experience required 
• At least 2 years of experience in general accounting 
• Intermediate skills in spreadsheet software (i.e. Microsoft Excel) 
• Ability to adapt to changing deadlines and prioritize tasks effectively in a fast-faced environment 
• Demonstrated ability to manage data entry accurately and efficiently, with strong attention to detail while handling multiple competing demands 
• An ability to effectively communicate verbally and in writing across functional areas 
• Ability to work hybrid in an open-office environment 
• Ability to work in the United States without sponsorship now or in the future